Data Protection Policy

At Raising Explorers Day Nursery, we are committed to protecting the personal data of children, parents, staff, and any other individuals we work with. This policy sets out how we collect, use, store, and share data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Our aim is to ensure that all those using and working at Raising Explorers Nursery are confident that their personal data is being kept secure.

Aims

We’ve created this privacy policy statement to demonstrate our commitment to the privacy of our customers. By using Raising Explorers Nursery, our website, our telephone lines and any other Raising Explorers Nursery service, you are consenting and agreeing to the practices outlined in this statement. Raising Explorers Nursery will always handle information in compliance with the Data Protection Act (2018) referred to as GDPR. 

The Data Protection Act (2018) referred to as GDPR came into force on May 25th, 2018. The Act states what can and cannot be done with personal data. The company is committed to ensuring that all personal information regarding its employees, children and their families is kept confidential and stored in a lockable filing cabinet, or only accessible within an occupied or locked office. 

The setting allows parents/carers access to developmental records regarding their child whenever they wish, unless a valid reason prevents access. However, a written request must be made for personal files on the children and the setting must consider data protection rules when disclosing information to third parties. The setting will not disclose any information to parties over the telephone unless the agency is known and already works alongside the setting as a written request must be made to obtain any information. 

All children’s files are kept confidential and stored by the company, we hold only the information necessary to provide a childcare service for each child. This includes child registration information, medical information, parent contact information, attendance records, incident, and accident records and so forth.

Do We Share Customer Data?

We only share personal data when necessary and as permitted by law, including with:

Ofsted and other regulators.
Local authorities (for funding or safeguarding purposes).
Health professionals (for the child’s welfare).
Emergency services if required.
We do not sell or share personal data for marketing purposes.

We follow strict security procedures in the storage and disclosure of information which you have given us. This is to prevent unauthorised access or unlawful processing of your personal information. 

Staff Training and Responsibilities

Confidentiality

Within the club we respect confidentiality in the following ways:

We will only ever share information with a parent about their own child.
Information given by parents to the Nursery staff about their child will not be passed on to third parties without permission unless there is a safeguarding issue (as covered in our Safeguarding Policy.
Concerns or evidence relating to a child’s safety, will be kept in a confidential file, and will not be shared within the Club, except with the designated Child Protection Officer and the manager.
Staff only discuss individual children for purposes of planning and group management.
Staff are made aware of the importance of confidentiality during their induction process.
Issues relating to the employment of staff, whether paid or voluntary, will remain confidential to those making personnel decisions.
All personal data is stored securely in a lockable file, on a password protected computer and a passcode-locked phone.
Students on work placements and volunteers are informed of our Data Protection policy and are required to respect it.

Sharing information with a third party

We will only share child information with outside agencies on a need-to-know basis and with consent from parents, except in cases relating to safeguarding children, criminal activity, or if required by legally authorised bodies (eg Police, HMRC, etc). If we decide to share information without parental consent, we will record this in the child’s file, clearly stating our reasons.

Raising Explorers Nursery understands that customers care about the use and storage of their personal information and data, and we value your trust in allowing us to do this in a careful and sensible manner. We’ve created this privacy policy statement to demonstrate our commitment to the privacy of our customers. By using Raising Explorers Nursery, our website, our telephone lines and any other Raising Explorers service, you are consenting and agreeing to the practices outlined in this statement. Raising Explorers Nursery will always handle information in compliance with the Data Protection Act (2018) referred to as GDPR. 

Data Protection Policy